Seamless Contract Management for IT Assets & Services


Every asset has a purchase component. Most enterprises, including both the government and private sectors, require departments to be audit compliant, meaning they must know what assets are owned, the costs associated with those assets and any related contract terms. Softeligent can help your organization with managing your IT asset contracts and more.
 

Built-In Audit Compliance Policies

The bigger the enterprise, the harder it is for the IT department to determine what assets exist, not to mention the abundance of the contracts and purchase orders. Softeligent is a software-as-a-service (SaaS) solution that provides full lifecycle IT asset management. By using our intuitive software solution, you can easily tie the information technology assets with the appropriate contracts, making the IT department audit compliant. In fact, Softeligent incorporates IT audit compliance policies that meet the most stringent requirements.
 

Multiple Functions to Better Manage IT Contracts

Softeligent can be customized to match your enterprise’s needs, but our solution already comes with many functions ready for use, including the following.

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Contract Storage: Organize and store contracts for later reference. Through Softeligent, you can upload scanned or PDF contracts and addendums, as well as related attachments.

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Contract Expiration and Cancellation Terms Tracking: Know what contracts are about to expire and the terms to cancel, if needed. Softeligent automatically looks for expiring contracts and will notify you.

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Credits and Adjustments Tracking: If there are rebates, refunds or incentives associated with your IT assets and services, Softeligent will track the credits, ensuring your enterprise receives them. In addition, Softeligent will make sure that you are aware of any penalty charges due to adjustments on accounts.

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SLA Monitoring: Softeligent allows you to monitor measurable parameters and manually entered measurements of contracted SLAs related to information technology.

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Revenue and Service Quantity Commitment Monitoring: Make sure that spend and usage are on track by auditing invoices. Softeligent provides a breakdown of data on each account.

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Contract Invoice Validation: If there are maintenance costs or other monthly expenses related to IT assets, Softeligent will automatically validate invoices by referencing the contracts. Even better—our software solution will alert you if there are any discrepancies.

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Ad Hoc Audits: Due to the nature of Softeligent and how data is stored, managed and monitored, ad hoc audits are simple to perform. For example, our auto-detected discrepancy alerts can be used as a base for further investigation.

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Waived Charges: Softeligent also identifies and lists disallowed charge types that are then available in the invoice module.

To learn more about Softeligent’s contract management module and how we can help you manage your IT assets, fill out our contact form today.